Rick Hamm Construction

Administrative Assistant - Construction Office

Orange, CA

A well-established concrete and masonry contractor working on commercial, retail, and multi-family projects is seeking a dependable Administrative Assistant to join our team. This role supports both estimating and project management staff in a fast-paced construction environment. We are looking for someone with recent construction industry experience, a professional presence, and a consistent employment history. Immediate availability is preferred.

Schedule:

Monday through Friday, 8:00 AM - 5:00 PM

What We're Looking For

• Minimum of 2 years of experience in a construction office setting, including project setup and document management
• Highly organized with strong attention to detail and the ability to manage multiple priorities
• Reliable, self-motivated, and professional in all interactions
• Clear and effective written and verbal communication skills
• Customer service background with excellent phone etiquette
• Proficient with data entry and Microsoft Office applications

Key Responsibilities

• Provide administrative support to estimators, including correspondence and record maintenance
• Create, organize, and maintain job files and assist with documentation needed for accounting
• Prepare and process construction-related documents, reports, and correspondence
• Coordinate schedules, manage incoming and outgoing calls, and communicate with field personnel, project managers, and subcontractors
• Assist project managers with organizing documentation and tracking project information
• Maintain organized filing systems (digital and/or physical)
• Perform data entry and general administrative support for multiple team members

What We Offer

• Hourly: $22-$26
• Comprehensive benefits package, including:
• 401(k) with profit sharing
• Medical, dental, and vision insurance
• Paid time off